Academic Catalog

Withdrawing from a given term (Fall, Winter, Spring, or Summer) at Northern Arizona University means reducing your course load to zero credit units for that particular term. It does not necessarily involve withdrawing entirely from Northern Arizona University. In most cases, if you withdraw from one term, you are still eligible to enroll for the next term.

Please be aware that:

• You are not considered to have withdrawn from a term if you drop courses during a term or session in which you also receive credit for other courses.
• If you fail to withdraw, you may receive a grade of “F” in all of your classes and forfeit any or all deposits.
• If you are currently receiving financial aid or have received aid previously, you may be responsible for paying back money.
• If you are unsure about your financial aid status, contact the Office of Student Financial Aid for information.

PERSONALIZED LEARNING SUBSCRIPTION WITHDRAWAL

Withdrawing from a Personalized Learning subscription at Northern Arizona University means reducing your course load to zero credit units for that subscription. It does not necessarily involve withdrawing entirely from Northern Arizona University. By officially withdrawing from a subscription, you are not eligible to begin another subscription until the end of the subscription in which you are withdrawing from.

Please be aware that:

• A subscription withdrawal requires removal from all courses in a given subscription, including those you may have completed with a grade.
• If you fail to withdraw, you may receive a grade of “I” in all of your classes and forfeit any or all payments.
• If you are currently receiving financial aid or have received aid previously, you may be responsible for paying back money (If you are unsure about your financial aid status, contact the Office of Scholarships and Financial Aid for information.)

The withdrawal process varies depending on the timeframe in which a student initiates the withdrawal. You can find dates for all scenarios outlined below at:

• Registrar’s Calendars
• Intersession Calendars or 
• log in to: MyNAU -> Student Center -> Click Class.

From the time of enrollment through the Drop-with-a-“W”-deadline.
Note: This “W” deadline date and the Drop/Delete deadline vary depending on whether you are enrolled in a regular Spring/Fall 16-week term, Summer-or-Winter-Term, Mini-term (i.e. Dynamically Dated, etc.) 

1. Use the LOUIE online system to drop your course(s), reducing your course load to zero units for that specific term. There is no paperwork to complete.
2. Courses dropped before the Drop/Delete deadline will not appear on your transcript.
3. Courses dropped after the Drop/Delete deadline will appear on your transcript with a grade of “W” indicating withdrawal.

From the day after the Drop-with-a-“W”-deadline through the last day to officially withdraw from the university. 
Note: That date varies depending on the length of the term.

1. Complete the “Tem Withdrawal and Reimbursement Petition ” form found on the Registrar's Forms site. No additional documentation is required.
2. All courses for which you were enrolled will show on your transcript with a grade of “W,” indicating withdrawal.
3. Instructions on submitting forms (email, postal service, etc.) are available on the form itself.

From the day after the last day to officially withdraw from the university until one year from the last day of the term being petitioned. 
Note: The date varies depending on the length of the term.

1. Undergraduate students must complete the “Tem Withdrawal and Reimbursement Petition ” form found on the Registrar's Forms site AND attach required documentation. This “Tem Withdrawal and Reimbursement Petition ” request must be filed no later than one year from the last day of the term being petitioned.
2. Graduate students must also include the professors signatures or an email from the professors indicating whether the professors supports the petition and why/why not. This “Tem Withdrawal and Reimbursement Petition ” request must be filed no later than one year from the last day of the term being petitioned.
3. Your instructor assigns an appropriate grade at the end of the course, which appears on your transcript. If your request is approved, those grades will be changed to a “W.”
4. Requests to withdraw from a term after the “last day to officially withdraw from the university” are not automatically approved.
5. Instructions on submitting forms (email, postal service, etc.) are available on the form itself.

PERSONALIZED LEARNING SUBSCRIPTION PROCEDURES

1. Initiate the withdrawal through the PL dashboard by selecting the subscription dates for the withdrawal.
2. By confirming the dates for withdrawal on the dashboard, a link will appear to the Registrar’s “Withdrawal from Term” form 
3. Complete the “ Subscription Withdrawal and/or Change of Withdrawal Date Petition” form found on the Registrar's Forms site. 
4. The date you withdraw will determine if a grade of a “W” will be entered for all courses.
5. Instructions on submitting forms (email, postal service, etc.) are available on the form itself.

• Withdrawing from a term or subscription (in the case of Personalized Learning) may jeopardize your eligibility for continued funding
  • If you have received aid previously, or
  • If you are receiving financial aid, or
  • If you are receiving Veterans assistance,
  • If you have a graduate assistantship, or
  • If you have any other type of aid/assistance.

• You are responsible for contacting Residence Life, the Campus Dining/Meal Planning Office, the JacksCard (University ID) Office, Campus Health Services, and the Northern Arizona University Bookstore to inform them of your withdrawal. Each respective office can let you know if you are eligible for any reimbursements.

• If you withdraw from a term or subscription (in the case of Personalized Learning), you may be eligible to receive a reimbursement of the tuition you paid, depending on the date on which you withdraw. Mandatory university fees are NON-reimbursementable on/after the first day of the term and are separate charges from tuition. For more information, see the Student and Departmental Account Services (Formerly the Bursar’s Office) website at NAU Tuition Reimbursements.

Other Implications/Consequences

Withdrawing from a term or subscription (in the case of Personalized Learning) may also cause consequences for:

• International Students, especially those with F-1 or J-1 visas
• Students who live in Residence-Life-operated housing
  • You must be prepared to check out of campus housing within 24 hours after you withdraw.
  • Student Athletes
  • Other special populations

…so please speak with Residence Life, your advisor, coach, or a staff person.

More Information

If you have further questions regarding Term Withdrawal or Withdrawal from NAU, contact the Registrar's Office: EnrollmentPetitions@nau.edu or call 928-523-5490 or 928-523-5491.