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100301

Adding a Course

Type: Enrollment
Effective Date: 6/1/2012

Important Dates Apply to Adding a Course

Most “Adds” can be accomplished through LOUIE. After a certain point in a term, you will be required to file a petition, provide documentation, and pay a fee.

Standardized dates apply to most courses during regular Fall /Spring 16-week terms (as shown in the chart below). Mini-courses (AKA Dynamically Dated (DD) courses), and Summer-or-Winter-Term courses have a proportionately equivalent period during which you may drop a course with no impact to your transcript.

Since Deadlines to Add can vary, you should seek precise information for each class as follows:

Log in to MyNAU → Student Center → Find Class → Click Calendar Icon in Left-most Column

You can add a course:

  • If adding the course will not cause you to exceed the Maximum Course Load for the term.
    • If the course has available seats. If so:
      • You may add it before the first class meeting [OR] If the time frame for “Drop/Add” has not yet ended for the course.
      • You may add it if other restrictions do not apply (noted in the LOUIE Schedule of Classes, especially those pertaining to “After the first class meeting day.”) (See below.)
         
  • When a course is”full” but an Override Authorization is permitted by the instructor and department. If so:
    • You must complete an "Override Authorization" form, obtain the instructor’s written approval and the department’s consent, before you may add the course.
    • You must collect and submit the override-related approvals before the first class meeting [OR] during the “Drop/Add” period for the course.
    • There must not be other restrictions (noted in the LOUIE Schedule of Classes, especially those pertaining to “After the first class meeting day.” (See below.)

Time
Factors

Relevant Department

Rule or Process Required

After the 1st class meeting day

Academic
Unit

After the first class meeting day, the academic unit/department may require students to obtain permission to add a course, even if there are seats available.

Example: In some courses the sequential nature of the course material and/or course design may prevent students from being able to add the course, once the course has begun.

Tip: The Student Center in MyNAU provides details for each class.

From the 9th business day of the term forward

Or

Proportionate time-line for mini-courses /Dynamically Dated (DD) courses, Summer, or Winter Session courses

Registrar’s
Office

From the ninth business day of the term forward, you must fill out a “Petition to Enroll/Add After a Deadline,” and pay a fee.

(If a petitioned course is full, you must also complete an "Override Authorization" form and get required approvals—if the department and/or instructor allow this option.)

Both forms are found on the Registrar’s Office website.

After the 22nd day, for Spring or Fall terms, on the Mountain Campus only

Registrar’s
Office

Additional Fee Applies

For Mountain Campus 16-week classes, the “Add” fee is replaced with a higher "Late Census" fee, effective the 22nd day of a Spring and Fall term. The late census fee is a one-time charge, each term, that covers late adds after the 21-day census date.
Fees may apply. See Registrar's Website for current fees.
Petition eligible: Yes

You may complete a "Petition to Add a Class after the Deadline" form to request an exception to the "Add" policy. Your petition requires documentation, a review by your academic advisor, and written approvals from the course instructor and the dean of the academic unit (or designee). In applying for an exception, you must provide specific and verifiable reason(s) that your petition should be granted. Please be aware that petitions for exceptions are not automatically approved.

Related policies:

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