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100106

Routing Pathway for Quick Reference - Graduate Petitions

Type: Appeals
Effective Date: 11/20/2015

See General Procedure section.

 

Request

Decision

Encoded in Student Records

Graduate Student Academic Appeals and Process

Academic Appeal Policy, Graduate

Academic Unit Faculty, Academic Unit Chair/Director, UCGHP, and Graduate College Dean

  • Graduate College

 

Academic Continuation and Dismissal, Graduate

Academic Unit Faculty, Academic Unit Chair/Director and the Graduate College Dean

  • Graduate College

Academic Integrity Policy

 

Academic Unit Faculty, Academic Unit Chair/Director, College Academic Integrity Hearing Board

  • Provost's Office

Grade Appeal

Instructor, Chair, and Academic Dean plus an ad hoc committee. Final authority rests with the Academic Dean's Office.

Only violations of due process can be appealed beyond the Dean’s level to the Academic Standards Committee.

  • Registrar

Exceptions or Waivers to University or Graduate College Academic Policies

Change Withdrawal Date

 

 

Students are required to submit to the Registrar's Office a Petition to Change Drop/Withsrawal Date form and attach supporting documentation as to why their withdrawal date must be changed.

After the intial review by the Registrar's Office, the request is forwarded to the Financial Aid office for approval. After processing, petition information is sent to the Student Accounts Office to remove holds and adjust the late and/or collections fees. This has a one year deadline from the term being requested.

  •  Registrar

Change Drop Date

Students are required to submit to the Registrar's Office a Petition to Change Drop/Withsrawal Date form and attach supporting documentation as to why their withdrawal date must be changed.

After the intial review by the Registrar's Office, the request is forwarded to the Financial Aid office for approval. After processing, petition information is sent to the Student Accounts Office to remove holds and adjust the late and/or collections fees. This has a one year deadline from the term being requested.

  • Registrar

Course Loads and Overloads

 

Advisor, Academic Unit Chair/Director, Graduate College Associate Dean, and the Registrar. (Exception: College of Education students will apply directly to COE Associate Dean).

 

  • Registrar

 

Course Repeat

Advisor

  • Registrar

Extension of Time

Advisor, Academic Unit Chair/Director, and Graduate College Associate Dean

  • Graduate College

Exception to catalog year course requirements 

Advisor, Chair and Graduate College Associate Dean
  • Graduate College

Grade averaging for graduate students

Courses repeated under the regualr grading scale do not replace the grade for the the prior course, and both grades are used in the computation of the cumulative grade point average (GPA).

Courses repeated under the P/F grading scale do replace the grade for the prior course, and only the repeated course grade will be used in the computation of the cumulative GPA.

  • Registrar

 

Leave of Absence

Advisor, Graduate Coordinator and/or Academic Unit Chair/Director, and Graduate College Associate Dean

 

  • Graduate College

Requirements for Concurrent Master's Degrees

Permission of both programs and student must be admitted to both programs.

  • Graduate College

Transfer Credit

Advisor,  Academic Unit Chair/Director, and Graduate College Associate Dean

  • Graduate College
 
Unit overloads for winter and summer sessions

Our policy limits students to 4 units for winter sessions and to a maximum of 16 units over all summer sessions.    Exceptions to these maximum unit limits for winter or summer sessions are not allowed.

  • Registrar

Withdraw from a class after the W deadline

Petition is reviewed by advisor, and evaluated by Instructor, Academic Unit Chair, and Academic Dean.  Final authority rests with the Academic Units Dean’s office.

  • Registrar

Withdraw from a term or from classes after the last day to withdraw

Students are required to submit a Withdrawal Form with the requested supporting documentation to the Graduate College.  This request must be made within one year from the requested withdrawal term. The Graduate College Associate Dean consults with the University Graduate Committee Review Subcommittee on each case and makes the final decision for the Graduate College.

  • Registrar

  • Graduate College

Residency Petitions

Change Residency Status Petition

Petition is reviewed by the Graduate College.

  • Graduate College

Non-Resident Teacher waiver

Waivers must be submitted each term. Waivers must receive signed approval from departmental Dean Designee. Departmentally approved waivers sent to  Graduate College for processing.

  • Graduate College

Other waivers for in-state residency, excluding Teacher waiver

Waivers are reviewed by the Graduate College.

  • Graduate College

Other Petitions

Override authorization (class limit, requisities, instructor or department consent, time conflict, reserved seats)*

 Advisor, Instructor (for class limits)

 

 

 

  •  Registrar

Override (audit, out-of-career, class links) (docx/pdf)

Audits need instructor; Out of Career: Grad for 400-level need Advisor  
  •  Registrar
Change to A-P/F after deadline Advisor, Instructor, Academic Unit Chair/Director, Academic Unit Dea  
  •  Registrar
Change from Audit to Credit after deadline Advisor, Instructor, Academic Unit Chair/Director, Academic Unit Dean  
  •  Registrar
Change from Credit to Audit after deadline

Advisor, Instructor, Academic Unit Chair/Director, Academic Unit Dean

 
  •  Registrar
Add a course after deadline Advisor, Instructor, Academic Unit Dean  
  •  Registrar
Waive late enrollment or petition fee Academic Unit – processed due to NAU error ONLY  
  •  Registrar
Unit load override in the 16-week semester Advisor, Academic Unit Chair/Director, and Graduate College Associate Dean  
  •  Registrar
Related policies:

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